Privacy Policy

Who We Are

Envicta is an integrated event management and marketing agency based in Gurugram, Haryana, India. We operate as a business entity providing event management, brand marketing, media production and AI marketing tools to clients across India.

Information We Collect

We collect information you provide directly and information gathered automatically when you use our website.

Information you provide:

• Contact details — your name, email address, phone number and company name when you fill a contact or enquiry form.
• Project details — service interest, budget range, event type, marketing goals or any other information you share in your message.
• AI tool inputs — campaign briefs, event descriptions or prompts you enter into our AI Marketing Tools (AI Campaign Planner, AI Event Strategy Generator, AI Content Generator).
• Communications — emails, WhatsApp messages or other correspondence you send us.

Information collected automatically:

• Usage data — pages visited, time spent, clicks, referral source and navigation paths.
• Device & browser data — IP address, browser type, operating system, screen resolution and device identifiers.
• Cookies & tracking technologies — see Section 6 for details.

How We Use Your Information

We will not use your personal information for any purpose materially different from those listed above without notifying you and, where required, obtaining your consent.

Legal Basis for Processing

We process your personal information under the following lawful bases:

• Contractual necessity — to respond to your enquiries and deliver services you have requested.
• Legitimate interests — to improve our website, prevent fraud and communicate with prospective clients.
• Consent — for sending marketing communications; you may withdraw consent at any time.
• Legal obligation — where required to comply with applicable Indian law, including the Digital Personal Data Protection Act, 2023 (DPDPA) and any rules framed thereunder.

Sharing Your Information

We do not sell, rent or trade your personal information to third parties. We may share your data only in the following limited circumstances:

• Service providers — trusted vendors who help us operate our website and services (e.g., web hosting on Hostinger, email delivery services, Google Analytics). These parties are bound by confidentiality obligations and may only process data on our instructions.
• AI service providers — when you use our AI tools, prompts may be processed by AI APIs (including Anthropic's Claude API). Data shared is limited to what you voluntarily input and is subject to the respective provider's privacy terms.
• Legal requirements — when disclosure is required by law, court order or government authority in India.
• Business transfers — in the event of a merger, acquisition or sale of assets, your data may be transferred. You will be notified of any such change.
• With your consent — in any other circumstances where you have explicitly agreed.

Cookies & Tracking Technologies

We use cookies and similar technologies to improve your experience on envicta.in:

You can control or disable cookies through your browser settings. Note that disabling essential cookies may affect website functionality. Google Analytics can be opted out via Google's opt-out tool.

Data Retention

We retain your personal information for as long as necessary to fulfil the purposes for which it was collected:

• Enquiry data — retained for up to 3 years from the date of your last interaction, to allow us to respond to follow-up enquiries and maintain business records.
• Client project data — retained for the duration of the project plus 5 years, for legal and contractual purposes.
• AI tool inputs — not stored persistently after session completion unless required for debugging or service improvement, and anonymised where retained.
• Analytics data — retained per the terms of the analytics provider (typically 26 months for Google Analytics).
• Legal holds — data may be retained longer where required by applicable law.

Upon expiry of the retention period, we will securely delete or anonymise your personal information.

Your Rights

Under the Digital Personal Data Protection Act, 2023 (DPDPA) and applicable law, you have the following rights regarding your personal data:

• Right to access — request a copy of the personal data we hold about you.
• Right to correction — request correction of inaccurate or incomplete personal data.
• Right to erasure — request deletion of your personal data, subject to legal retention requirements.
• Right to withdraw consent — withdraw consent for marketing communications at any time by emailing us or clicking "unsubscribe" in any email.
• Right to grievance redressal — raise a complaint with us regarding how your data is processed.
• Right to nominate — nominate another individual to exercise your rights on your behalf in the event of your death or incapacity.

To exercise any of these rights, please contact us at hello@envicta.in. We will respond within 30 days of receiving your request. We may ask you to verify your identity before processing your request.

Data Security

We implement appropriate technical and organisational measures to protect your personal information against unauthorised access, alteration, disclosure or destruction. These include:

• HTTPS encryption for all data transmitted through our website.
• Access controls limiting who within Envicta can access personal data.
• Secure server infrastructure provided by our hosting provider (Hostinger).
• Regular review of our data collection and storage practices.

Children's Privacy

Our website and services are intended for business professionals and are not directed at individuals under the age of 18. We do not knowingly collect personal data from minors. If we become aware that we have inadvertently collected data from a person under 18, we will promptly delete it. If you believe we have collected such data, please contact us at hello@envicta.in.

Third-Party Links

Our website may contain links to third-party websites, including social media platforms (LinkedIn, Instagram, YouTube, WhatsApp) and partner pages. Once you leave our website, this Privacy Policy no longer applies. We encourage you to review the privacy policies of any third-party sites you visit. We are not responsible for the content, security or privacy practices of external websites.

Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, technology or legal requirements. When we make material changes, we will:

• Update the "Last updated" date at the top of this page.
• Post a notice on our website or notify you by email where appropriate.

We encourage you to review this page periodically. Your continued use of our website or services after any changes constitutes your acceptance of the updated Policy.

Contact Us

If you have any questions, concerns or requests regarding this Privacy Policy or the way we handle your personal data, please get in touch:

We aim to respond to all privacy-related enquiries within 10 business days.